Family Reunions Hosted by the Descendants
of Joseph and Anna Gertrude Reiners-Hensgens:
A Few Things by Suggestion!
FIRST SUGGESTION ASAP –
Select a month, date and location and secure a priest for the Reunion Mass!
Host Family to select:
1- Reunion Coordinator:
v Secure a location facility, facility cost, contract/insurance documentation, list of ‘what-you-may-and-may-not-do’ in the facility, contact name/numbers/hours of operation, keys to enter and when, microphone availability, physical address/zip code (Mapquest!)
v The earlier the better electronically send out to family members:
1) ‘SAVE THE DATE’ invitation with your Reunion information primarily, date, time and location
2) About 4 weeks prior to the Reunion …send a final ‘REUNION REMINDER’ with all pertinent information
v Host Family supplies name tags/pens; we bring the seven SIGN-IN BINDERS ready-to-go which the Family Data Coordinators (7) have gathered from their Family Data Coordinator updating their EXCELS.
v Coordinate printing of UPDATED DATA which I submit gathered over the two year span between reunions with the expressed assistance of Family Data Coordinators … we then tweak the same data!
v Memory Table: photos of ancestors and loved ones/wonderful remembrances. We offer a TRIFOLD with pics and updated data. An ‘electronic slideshow’ was such a hit/2017 hosted by the Hensgens-Deshotels Family!
v An Emcee at the ambo prior to the start of Mass ~ Welcome and Announcements
Invite to a location for a family photo opt at any time of your choosing.
v Compose the post-reunion ‘Thank you Summation’ email…We will email to you the reunion total attendance number compiled from the seven ‘Sign-In Family Binders’ for inclusion.
v If held in Roberts Cove, LA or Lake Arthur, LA:
a. Reunion morning I offer to place flags on the graves of our ancestors: for those born in Germany and on American soil
(The ‘German Heritage Museum’ Coordinator could be contacted so to have this wonderful museum open for a visit on Reunion Day with a general time submitted).
2) Mass Coordinator: print the Worship Aide (Reunion Mass Booklet): Secure a priest sharing formation: Date, time, location & approximate number in attendance:
v As kindness of duty requires, your selected celebrant to contact the parish priest wherever Mass is be offered
v If held in a parish church the ‘Reunion Mass Coordinator’ makes contact with the parish office manager who will assist you in coordinating with a sacristan for Mass preparation: key to the church to open and lock-up, organ key, tabernacle key, count hosts/extra ciborium/cup, candles/matches, chairs for celebrant/altar servers if Mass is not in a church, check for microphones, credence table, offertory table for wine, water, hosts
v Contact Celebrant requesting his suggestions: Altar Servers, Eucharistic Ministers, Readers, Universal Prayers, Offertory Gift Bearers, Music Coordinator, Selections-Mass Parts, Greeters with Mass Booklets handouts, Celebrant offers his requests/stipulations for the Mass
v Mass Booklet/Worship Aide can be printed which you can coordinate with the organist…select Mass participants: Altar Servers, Readers, etc.
v Donation for the Celebrant as discussed with your family and an envelope can be given to him by Mass Coordinator
v Music Coordinator: organist/organ key (check with sacristan!), instruments, cantor/s ~ songs selected for Mass Booklet and in Music Binders for musical participants.
3- Meal Coordinator: invitation extended to the Celebrant to lead us in ‘Prayer before Meals’ at the end of Mass!
v In advance of Reunion if in a hall: what is available for serving lunch: ovens, refrigeration/ice, tables, chairs/check the contractual document or with a real person!
v Decision of food/numbers requested for serving: meats, vegetables, salads, bread, desserts, serving utensils (All invited to bring their own beverages in ice chests!)
v Set-up hall - lay-out/manpower needed to set up tables and chairs:
§ Microphone (outlet), table and stand
§ Tables/chairs: serving & dining areas
v Serving/Paper Products: plates: dinner & dessert, cups for drinks and coffee, stirrers, sugar/Splenda, cream, forks, knives, spoons, serving utensils, (check bathroom supplies), trash liners/empty-trashcan-persons needed!
v Clean-it-up! Pick-it-up! Put-it-back!! All hands on deck as memories of the blessed day dance in your head of a job well done!